Our commitment

The General Data Protection Regulation provides individuals with a right of access to information that may be held about themselves. This is called subject access. It is a qualified right of access, which does not extend to certain types of information including that which might identify other individuals whose data is held under a duty of confidence.

The Act places a legal responsibility on Cleveland Fire Brigade to ensure that data collected and processed receives the highest level of protection. The Act also provides individuals who are the subject of personal data (data subjects) with certain rights to ensure that data held is accurate and up to date.

Subject access request

The Subject Access provisions of the General Data Protection Regulation give an individual the right to have a copy of any personal data held about them. Section 7 of the Data Protection Act 1998 states that a ‘data subject’ (the person about whom the personal data refers) is entitled, upon written request, to be informed whether or not personal data is held or processed about them.

If you wish to make a subject access request to find out what information is held about you, you can apply by completing and returning the Subject Access Form below.  Please be as specific as possible, if your request is too broad, we may ask you for clarifications. You will need to read the Subject Access Guidance that accompany this form and send it to the contact details set out below.

Cleveland Fire Brigade is under a statutory duty to comply with your request within 30 calendar days.

Update March 2020 – Coronavirus: it’s possible we’ll take more than one calendar month to supply information under Subject Access Requests.  The Information Commissioner recognises that longer time may be needed when CFB staff have to prioritise other work to keep services running during the coronavirus situation.  Thank you for your patience.

Please write to:

Data Protection Officer
ICT Department
Cleveland Fire Brigade
Training and Administration Hub
Endeavour House
Queens Meadow Business Park
TS25 5TH


National Fraud Initiative – Fair Processing Notice

This authority/organisation is required by law to protect the public funds it administers. It may share information provided to it with other bodies responsible for; auditing, or administering public funds, or where undertaking a public function, in order to prevent and detect fraud.

The Cabinet Office is responsible for carrying out data matching exercises.

Data matching involves comparing computer records held by one body against other computer records held by the same or another body to see how far they match. This is usually personal information. Computerised data matching allows potentially fraudulent claims and payments to be identified. Where a match is found it may indicate that there is an inconsistency which requires further investigation. No assumption can be made as to whether there is fraud, error or other explanation until an investigation is carried out.

We participate in the Cabinet Office’s National Fraud Initiative: a data matching exercise to assist in the prevention and detection of fraud. We are required to provide particular sets of data to the Minister for the Cabinet Office for matching for each exercise, as detailed here.

The use of data by the Cabinet Office in a data matching exercise is carried out with statutory authority under Part 6 of the Local Audit and Accountability Act 2014. It does not require the consent of the individuals concerned under the Data Protection Act 2018.

Data matching by the Cabinet Office is subject to a Code of Practice.

View further information on the Cabinet Office’s legal powers and the reasons why it matches particular information.

Further information on data matching telephone: 01429 266522.